Qualitative Data Analysis

Qualitative Data Analysis

Transform your research from raw transcripts to defensible, publishable findings

We support you from raw transcripts to defensible findings, including coding, theme development, interpretation, and synthesis. We ensure your work is ready for journal submission, reports, or decision-making.

Who We Serve

Graduate & Early-Career Researchers

Preparing theses, dissertations, and first-author papers with confidence and rigor

Faculty & Research Teams

Running funded or pilot studies requiring expert analytical oversight

Organizations & Programs

Healthcare, education, nonprofit, and industry teams using qualitative evidence to improve programs and products

What We Analyze

  • One-on-one interviews, focus groups, diaries, observations, reflective journals
  • Policy/clinical documents, websites, social media posts, organizational artifacts
  • Mixed-methods projects (integrating qualitative with survey or administrative data)

Analytical Methods We Offer

  • Thematic Analysis (inductive, deductive, or hybrid)
  • Grounded Theory (constructivist/Glaserian, coding to theoretical saturation)
  • Framework Analysis / Matrix Analysis (policy & implementation studies)
  • Content Analysis (directed, conventional, summative)
  • Interpretative Phenomenological Analysis (IPA)
  • Narrative & Discourse Analysis
  • Case Study & Comparative Case (most similar/different)
  • Rapid Qualitative Analysis (RQA) for time-sensitive projects
  • Qualitative Meta-synthesis (meta-ethnography, thematic synthesis)
  • Mixed-Methods Integration (convergent, explanatory, exploratory; joint displays)

We tailor the approach to your question, dataset, and target journal or stakeholder audience.

Software We're Fluent In

We work in your environment and can return your full, portable project files.

  • NVivo (Windows/Mac)
  • ATLAS.ti (Windows/Mac/Web)
  • MAXQDA (Standard/Plus/Analytics Pro)
  • Dedoose (web-based, team-friendly)
  • QDA Miner & WordStat
  • Quirkos, Transana, Taguette, RQDA, QualCoder
  • Optional: AI-assisted features used cautiously to screen/suggest—human coders always adjudicate

What You Get (Deliverables)

  • Cleaned & de-identified transcripts (or QC of vendor transcripts)
  • Codebook with labels, definitions, inclusion/exclusion criteria, and exemplar quotes
  • Coded project file (NVivo/ATLAS.ti/MAXQDA/Dedoose, etc.)
  • Intercoder Reliability (IRR) report with adjudication notes
  • Analytic memos & audit trail documenting decisions and theme logic
  • Thematic map & matrices (framework matrix, case/attribute cross-tabs)
  • Findings package: narrative summary, evidence tables, high-impact quotes, and visuals
  • Publication-ready write-ups: Methods + Results sections aligned to COREQ/SRQR reporting standards

Why Use More Than One Coder?

Multi-coder analysis adds scientific value and speeds delivery.

Benefits:
  • Credibility & consistency: Independent coding reduces individual bias
  • Transparency: Reviewers and committees expect clear reliability checks
  • Depth: Diverse disciplinary lenses surface latent patterns and negative cases
  • Velocity: Parallel coding shortens timelines on large datasets

Our Process (End-to-End)

1. Scope & Design

Clarify questions, audience, method, sample, and outputs

2. Data Management

Transcription QC, anonymization, file structure, attribute schema

3. Codebook Build

Inductive/deductive codes; examples & counter-examples; decision rules

4. Pilot Coding & IRR

Calibrate, refine, lock the codebook

5. Full Coding & Memos

Systematic coding; patterning; outlier and negative case analysis

6. Theme Development

Constant comparison, matrices, thematic map, evidence tables

7. Synthesis & Integration

Link to theory, literature, and quant results via joint displays

8. Write-Up & Visualization

Publication-ready narrative, tables, figures, and appendices

Rigor & Ethics We Uphold

  • Reflexivity & memoing; audit trail of analytic decisions
  • Triangulation (sources, analysts, and methods)
  • Member checking or stakeholder validation (when feasible)
  • Saturation tracking / sufficiency arguments
  • Standards-aligned reporting (COREQ, SRQR; PRISMA-ScR for scoping reviews)
  • Security & privacy: encrypted storage, access control, de-identification/HIPAA-aware workflows

Service Packages

Starter

Pilot (2–5 transcripts)

  • Rapid codebook
  • Pilot IRR
  • Initial themes
  • Short memo & recommendations

Ideal for proposals & feasibility studies

Standard

Full Project (6–30 transcripts)

  • Full coding
  • IRR + adjudication
  • Thematic map & matrices
  • Findings report
  • Journal-ready Methods/Results draft

Comprehensive

Multi-Site (30+ transcripts)

  • Multi-coder teams
  • Advanced analytics
  • Mixed-methods integration
  • Submission-ready manuscript
  • Full appendices

Add-Ons & Services

Transcription Management

Professional transcription and translation services

Publication Support

Journal selection, formatting, response-to-reviewers drafting

Team Training

Codebook maintenance and best practices sessions

Replication Pack

Frozen codebook, exportable dataset, rerunnable queries

Ready to Get Started?

Let's turn your qualitative data into rigorous, publishable insight. We'll review your aims, sample, timeline, and target outlet—and propose a right-sized plan with clear deliverables.

Book a Free Scoping Call
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