Who We Serve

• Graduate students & early-career researchers preparing theses, dissertations, and first-author papers

• Faculty & research teams running funded or pilot studies

• Healthcare, education, nonprofit, and industry teams using qualitative evidence to improve programs and products

What We Analyze

• One-on-one interviews, focus groups, diaries, observations, reflective journals

• Policy/clinical documents, websites, social media posts, organizational artifacts

• Mixed-methods projects (integrating qualitative with survey or administrative data)

Analytical Methods We Offer

• Thematic Analysis (inductive, deductive, or hybrid)

• Grounded Theory (constructivist/Glaserian, coding to theoretical saturation)

• Framework Analysis / Matrix Analysis (policy & implementation studies)

• Content Analysis (directed, conventional, summative)

• Interpretative Phenomenological Analysis (IPA)

• Narrative & Discourse Analysis

• Case Study & Comparative Case (most similar/different)

• Rapid Qualitative Analysis (RQA) for time-sensitive projects

• Qualitative Meta-synthesis (meta-ethnography, thematic synthesis)

• Mixed-Methods Integration (convergent, explanatory, exploratory; joint displays)

We tailor the approach to your question, dataset, and target journal or stakeholder audience.

Software We’re Fluent In

We work in your environment and can return your full, portable project files.

• NVivo (Windows/Mac)

• ATLAS.ti (Windows/Mac/Web)

• MAXQDA (Standard/Plus/Analytics Pro)

• Dedoose (web-based, team-friendly)

• QDA Miner & WordStat

• Quirkos, Transana, Taguette, RQDA, QualCoder

• Optional: AI-assisted features (e.g., NVivo auto-coding, MAXQDA AI Assist, ATLAS.ti auto-coding) used cautiously to screen/suggest—human coders always adjudicate.

What You Get (Deliverables)

• Cleaned & de-identified transcripts (or QC of vendor transcripts)

• Codebook with labels, definitions, inclusion/exclusion criteria, and exemplar quotes

• Coded project file (NVivo/ATLAS.ti/MAXQDA/Dedoose, etc.)

• Intercoder Reliability (IRR) report (e.g., Cohen’s κ, Krippendorff’s α, percent agreement) with adjudication notes

• Analytic memos & audit trail documenting decisions and theme logic

• Thematic map & matrices (framework matrix, case/attribute cross-tabs)

• Findings package: narrative summary, evidence tables, high-impact quotes, and visuals (theme maps, joint displays)

• Publication-ready write-ups: Methods + Results sections aligned to COREQ/SRQR reporting standards

Why Use More Than One Coder?

Multi-coder analysis adds scientific value and speeds delivery.

Benefits

• Credibility & consistency: Independent coding reduces individual bias.

• Transparency: Reviewers and committees expect clear reliability checks.

• Depth: Diverse disciplinary lenses surface latent patterns and negative cases.

• Velocity: Parallel coding shortens timelines on large datasets.

Our IRR & Adjudication Workflow

1. Coder training & calibration on a small transcript set

2. Pilot IRR using your chosen metric (Cohen’s κ, Krippendorff’s α, Scott’s π, Gwet’s AC1, or percent agreement)

3. Discrepancy meeting to clarify decision rules; codebook refinement

4. Full-set coding with periodic spot-checks

5. Adjudication (consensus coding or third-coder tie-breaks) + final IRR report
   Goal: “Substantial” agreement or higher, while preserving analytic nuance (recognizing that some qualitative traditions accept solo coding—your design, your choice).

Our Process (End-to-End)

1. Scope & Design – Clarify questions, audience, method, sample, and outputs

2. Data Management – Transcription QC, anonymization, file structure, attribute schema

3. Codebook Build – Inductive/deductive codes; examples & counter-examples; decision rules

4. Pilot Coding & IRR – Calibrate, refine, lock the codebook

5. Full Coding & Memos – Systematic coding; patterning; outlier and negative case analysis

6. Theme Development – Constant comparison, matrices, thematic map, evidence tables

7. Synthesis & Integration – Link to theory, literature, and (if mixed-methods) quant results via joint displays

8. Write-Up & Visualization – Publication-ready narrative, tables, figures, and appendices

9. Peer-style Review – Internal quality check mirroring journal or committee expectations

Rigor & Ethics We Uphold

• Reflexivity & memoing; audit trail of analytic decisions

• Triangulation (sources, analysts, and, where appropriate, methods)

• Member checking or stakeholder validation (when feasible)

• Saturation tracking / sufficiency arguments

• Standards-aligned reporting (COREQ, SRQR; PRISMA-ScR for scoping reviews)

• Security & privacy: encrypted storage, access control, de-identification/HIPAA-aware workflows

Packages (Guide—custom quotes available)

Starter (Pilot) — 2–5 transcripts

• Rapid codebook, pilot IRR, initial themes, short memo & recommendations

• Ideal for proposals, feasibility, or methods sections

Standard — 6–30 transcripts

• Full coding, IRR + adjudication, thematic map, matrices, findings report, journal-ready Methods/Results draft, project file

Comprehensive — 30+ transcripts or multi-site

• Multi-coder teams, advanced analytics (framework/narrative/discourse), mixed-methods integration, visuals, submission-ready manuscript sections & appendices

Add-Ons

• Transcription management and translation

• Journal selection & formatting, response-to-reviewers drafting

• Training session for your team (codebook maintenance, best practices)

• Replication pack (frozen codebook, exportable dataset, rerunnable queries)

How We Keep You Moving

• Weekly check-ins with clear milestones

• Shared project workspace (your CAQDAS tool of choice)

• No-surprises pricing and transparent timelines

Ready to Get Started?

Let’s turn your qualitative data into rigorous, publishable insight.

Book a free scoping call →
We’ll review your aims, sample, timeline, and target outlet—and propose a right-sized plan with clear deliverables.